Data protection (GDPR) policy
This policy communicates detailed information about how Marc Gaub Photography / Marc Gaub Agility World Championship Picture Galleries collects, stores and uses personal data throughout the process of you using this website, enquiring about a shoot, booking a shoot, carrying out a shoot, editing and delivering a shoot, and adding data (image and written details) to Marc Gaub Photography / Marc Gaub Agility World Championship Picture Galleries online and print portfolios (website, blog, newsletter, social media, printed brochures, price lists etc).
After your shoot, I may have collected written details (via email or contact form) that may include your name and contact information, and digital photographs / images of you (that may be identified as you) from your shoot with me. Your identifiable details come under data protection.
Data controller & processor details:
Marc Gaub Photography / Marc Gaub Agility World Championship Picture Galleries
37, rue de la Gare
(+352) 621 143 762
The data I process
Your contact details, details about your shoot, images from your shoot, images that may be identifiable as you, images that may be identifiable as your company, images that may be identifiable as your clients / guests (if event photography).
Why I process / collect your data.
To be able to contact you regarding your shoot and to be able to consult with you regarding your shoot, pre-shoot or post-shoot services, to offer you the best service, to edit your images, to retouch your images and to deliver your images. To create products like prints and albums after your shoot. To add to my ongoing online and printed portfolios. I also keep your images to ensure I have your photos should you lose your images or require another copy.
You have the right to withdraw your consent at any time
You have the right to know what data I hold at any time
You have the right to have the information I hold deleted at any time
You have a right to complain if you are concerned about how I, Marc Gaub, (on behalf of Marc Gaub Photography / Marc Gaub Agility World Championship Picture Galleries) handle your data
‘Informed consent’ is crucial and a key part of the new GDPR (data protection) legislation. Consent must be freely given, specific, informed and unambiguous.
Please read below how I may use your data with your consent.
During our first communication via this site's contact form, I will collect the details you give me on the contact form in order to communicate with you.
During our communication and in setting up your shoot, I create a folder in my email software with your name and the date of your shoot. In setting up your session, I will most likely receive your name, email address, phone number and other details – these email correspondences are kept in your folder in my email software so I can find you and communicate with you easily.
After your shoot, I may send follow up email/s in relation to your shoot, online gallery, receiving your photos, and any further products you may purchase from me. After your shoot, I keep your email folder & emails connected with your shoot in my archives. I clear client details (if I haven't worked with you for some time) from my email archives every 6 years.
Your contact details may also be kept in my phone so I can contact you during the time we are working together.
I don't have a formal delete date but I am mindful to delete clients that I haven't worked with for some time after a year.
PHOTOS / DIGITAL IMAGE STORAGE
Once you've booked your shoot, I create a folder on an external hard drive that is named with your name and the date of your shoot. I keep all of the digital images from your shoot in this folder for a maximum of 2 years. The external hard drives are stored in my home and are only accessed by me.
I may upload a wide selection of your digital images to a password protected online gallery for you to view and download your images. All of the images in this gallery are private (unless you choose to share your password).
PORTFOLIO - ONLINE & PRINT
In running my amateur photography, I may use photographs taken during your shoot that may be identified as you as part of my online and print portfolios. This includes my website, social media accounts and print brochures, leaflets, business card and other printed products. I may store photos from your shoot that may be identifiable as you as an example to show to potential client
WEBSITE AND/OR BLOG
I may use images that may be identifiable as you, and details that may identify you, on the Marc Gaub Photography website, Marc Gaub Agility World Championship Picture Galleries website and/or blog
I may use photos from your shoot that may be identifiable as you in my social media portfolios.
I may store photos from your shoot that may be identifiable as you in my phone/ iPad 'photos' folder if uploading them to use on my website, blog, social media or as part of my portfolio.
I do not automatically add you to an email newsletter. If you would like to stay up to date with my latest news and offers please send me a private email, I will add you to the distribution list.
I may keep your email correspondence (and data contained) connected with your shoot in my electronic archives which are stored in my email software, phone and/ or on external hard drives for no less than one year.
I empty my email archives every 6 years.
I may keep your portrait photos/ digital images connected with your shoot in my electronic archives which are stored on an external hard drive, and in my online and printed portfolios. I don't have a formal delete date but can provide one if required.
For any use unlisted here I will seek your permission in addition to this form and will not proceed without express agreement in writing/ by email from you.
I will never sell photos from your shoot that may be identifiable as you.